Amending invoices are documents that can be used to correct existing invoices that have already been issued.
The reason for the amendment can be several:
The amending invoice always refers to an original invoice and modifies its data content as defined in the Hungarian VAT Act.
It is important to know that when an invoice that has already been issued is amended (corrected), a completely new and separate invoice is not created, as in the case of cancelling invoices, which invalidates the original invoice, but by correcting the data, a new invoice can be created that refers back to the incorrectly created invoice. The two invoices - the original, i.e. now modified, and the new, i.e. amending, invoice - are only valid together, since for accounting purposes the two invoices and their respective items are entered in the accounts together.
The original invoice that can be modified, i.e. the document already called modified after a modification, is indicated by a dark blue "M" at the beginning of the relevant line in the invoice list.
The amending invoice, which is used to modify an invoice that has been modified, is indicated by a light blue 'M' at the beginning of the relevant line in the invoice list.
You can issue an amending invoice from the invoice list in the Finance module of the system.
Only the original invoice (called "amended" after modification) can be modified. An original invoice can be modified almost infinitely.
The way to issue an invoice is as follows:
The following example is designed to help you understand the amending invoices in the system of CO3.
A customer buys (and pays for) 1 kg of apples and 2 kg of pears. Invoice (original, and later this is the amended one): the seller issues an invoice with the above amounts: 1 kilo of apples 5 $, 2 kilos of pears 2 x 1 $ = 2 $.
The buyer brings back 1 kg of pears from the 2 kg of pears and asks for the price of the pears back. Modification invoice: the seller issues a modification invoice for -1 kg of pears (minus 1 kg). The total amount of the modification invoice is then -1 $ (minus 1 $), which he passes on to the buyer.
In this way, the original invoice is corrected to reflect the actual purchase, since only 1 kg of pears were actually sold. In the case where the buyer buys, for example, 1 kg of plums at the same time as returning the 1 kg of pears, this positive item (1 kg of plums) should also be included in the amending invoice.
Before an invoice is actually modified, a check screen is displayed which gives an overview of the modifications made so far.
The check screen consists of 3 main parts:
The verification screen allows you to check the details of the transaction before you create the amending invoice.
Neither amended nor amending invoices can be cancelled.