In the Worktime module, it is also possible to record time off for colleagues.
Time offs can be recorded in the system as follows:
Important! Time off can only be recorded for a period of time where there are no logged times, i.e. where there are no working hours or leave recorded for those days.
The days for which leave is recorded are displayed with a sun umbrella pictogram instead of the number of hours worked per day in the Overview view of the Worktime module, helping you to quickly navigate between entries.
The "Log time off" form is very similar to the "Log time" form, but here you only need to enter the date for which the time off is to be taken.
It is also possible to log time off on behalf of other user. In this case, after entering the date, you must tick the " Log time on behalf of other user" option. All users of the account will then be displayed in a drop-down list, where you can select in whose name the leave is to be recorded.
This option will only appear if it is enabled in the Settings and the user doing the recording has Project Admin, Controller, or Super Admin privileges.
The time off recorded in this way will be under the name of the selected user, but the name of the person who recorded it will be visible in the logged data of the system.
As with the approval of working time, there are two ways to approve time off already logged, with the appropriate authorisation:
The approval option will only be displayed to the approving user with SuperAdmin privileges.
After approval, clicking on the recorded time off in its detailed view will display a green tick indicating the approval. In the Overview view, the approved time off will be displayed with a green background - just like for working time.
!!Time off recording will not be allowed until the details of the working time have been completed in the Users and Settings/Employee data sheet.